Wednesday, October 16, 2019

Administrative & Finance Officver

Administrative & Finance Officver required at IRD Pakistan

Administrative & Finance Officver

Location: Lahore - Pakistan
Salary: 50k - 80k ( PKR )
Experience: 2 Years
Shift Timings: Morning Shift
Job Type: Full-Time



DEPARTMENT / PROGRAM :School-Based Deworming Program 

REPORTING TO :Head of Administration & Head of Finance 


LOCATION :Lahore, Pakistan. 


The incumbent will provide administrative and financial support to the School-Based Deworming Program and manage its queries. Main duties will include managing office stock, facility management, preparing regular reports (e.g: expense reports, PRs), arranging training events, organizing company records, liaising with finance departmenta for payment disbursements, maintain payment records and manage petty expenses.

  • Provide support to the administration and program team for administrative and travel management arrangements.
  • Manage office supplies stock and placing orders
  • Responsible for floor/facility management
  • Prepare regular reports of expenses and assets
  • Organize a filing system for important and confidential documents
  • Provide support in organizing program related events and training
  • Provide support to in procurement process related
  • Provide support in case the facilitation is required for the transport of medicines from the central storage to the provincial storage facilities
  • Ensure the timely distribution of training, community sensitization materials to the provincial teams
  • Provide support in the admin matters to the regional offices
  • Responsible for liaising with District Coordinators for the receipt of duly filled and approved training attendance sheets as per the set protocols
  • Verify the attendance sheets and make soft copy to subsequently given to IRD finance for payment disbursement.
  • Liaise with the District Coordinators/Trainees in case of any missing information
  • Maintain record of the payments made to trainees.
  • Complete the documentary requirements for the payment to the vendors
  • Maintain records of the payment to the vendors
  • Report to the program team and IRD finance on daily reporting of the trainee financial disbursement during the training period and to the vendors
  • Assist IRD finance in donor reporting
  • Manage petty expenses of the program field offices
  • Resolve complaints of the trainees claiming of not receiving the training stipen


Required Qualification

Bachelors from a recognized university, Masters preferred.

Required Experience
1 - 2 years of relevant experience

Required Skills

  • Good communication and interpersonal skills
  • Demonstrated ability to prioritize and perform multiple tasks simultaneously
  • Good customer service skills
  • Good computer skills
  • Attention to details

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